Terms and Conditions

General

• The ORC reserves the right to terminate any hire agreement at any stage or to close the facility for essential maintenance with or without written notice. No responsibility can be accepted for any loss sustained by the hirer.
• Cancellations by the hirer incurred less than 48 hours before the proposed date of hire will result in a charge being levied for the full hire cost of the facilities.
• Any property and/or vehicles left on the ORC premises are done so at the owner’s risk.
• The ORC accepts no responsibility for injuries or accidents to participants during their hire sessions.
• First Aid cover should be provided by the hirer.
• Users are responsible for leaving all facilities used, including changing areas, showers and toilets, in a clean and tidy condition. Cleaning equipment is available for users to tidy up after their session. Please ensure that ovens and hobs in the kitchen areas are kept clean.
• The hirers are responsible for ensuring all lights, appliances and shutters are turned off and closed before leaving the building.
• Avoidable damage caused to any parts of the building including the lights, fire alarms, smoke fittings, window protectors etc to the facilities, and any other equipment during any session, will be charged to the person/group named on the booking form.
• Please report damage caused to any of the facilities as soon as possible.
• Users are only authorised to use the equipment and facilities they have booked. This will be specified during the initial hire agreement.
• Hire slots must not over-run due to late starts

Hire of football and cricket pitches

• Football boots must not be cleaned in the showers. Any cleaning and unblocking costs incurred will be charged to users.
• No cricket / football boots to be worn in the main hall.
• The ORC will notify the user(s) of unfit playing conditions, giving at least 24 hours’ notice (where possible) of cancellation. No fee will be owed if cancellations are as a result of bad weather or necessity by the ORC.
• Times of hire for football and cricket pitches are for one hour before to one hour after completion of a normal time match (unless prior arrangements are agreed).

Parking

• Please park in the designated spaces only and only use the designated entrance and exit.
• Under no circumstances are vehicles to be driven onto the sports field.
• At Berrydown, no parking should take place on Straight Lane and if this occurs the ORC reserves the right to terminate future bookings for that team/group. Overflow parking is at the Overton Hill car park on London Road.